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Employee Attendance Policy Template

This employee attendance policy template is an easy-to-use downloadable PDF designed for all industries. Just add your company information, and you're good to go!

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Attendance Policy Downloadable PDF Template

This free employee attendance policy template will help you inform and manage employee attendance by standardizing the process for all. Our downloadable PDF can be easily customized according to your company's needs and requirements. Use this template as a sample attendance policy to spark inspiration to create your own attendance policy. Or, you can use it as is and add or remove sections at your convenience. We believe having an attendance policy in place is essential for any business. It helps to ensure that employees are aware of the expectations and standards that are expected of them.

Sample Attendance Policy Template

[Company Name] Attendance Policy
Punctuality and attendance are essential to our company's daily functions and operations. As an employee of [Company Name], we expect our employees to work their scheduled shift hours and provide ample notice when they cannot. Failure to report to work hinders not only the daily operations of our business but also the level of quality service we provide to our customers.

Employee Schedules
[Name of company] keeps working hours from [times] [workweek start day] through [workweek end day]. Hours can vary based on work location and job responsibilities. Your manager will provide you with your work schedule.

Schedules are pre-determined before hiring, but new hires are often provided options to choose their desired schedule. This option allows the employee to commit to what works best for their lives outside of work. The assigned shift will be provided on the Offer for Employment and should be followed unless approved or changed in writing by Human Resources.

Timekeeping
All employees are expected to record their hours honestly and accurately on a daily basis. Based on a traditional work day, employees should have four punches:

These punches will vary based on employee type (hourly, salary, part-time, or contractor).

Employees are encouraged to review their hours weekly to ensure minimal errors before payroll. If errors are found, employees should communicate with their direct leader to submit a correction on their behalf before the next payroll.

Absences
All employees are expected to report to work and be productive during their work schedule. However, [Company Name] understands that circumstances may occur when employees cannot report to work that day.

If there are any reasons that employees plan to report late for their shift or are unable to report for their entire shift, they are expected to use the call-out line and alert their manager as soon as possible with a minimum of notice of three hours prior to the start of the shift.

Failure to alert leadership and follow the call-out process will result in disciplinary action. Please be aware that unsatisfactory attendance on a regular and consistent basis may also result in disciplinary action, up to and including termination.

Failure to inform leadership of a planned absence will be considered a "No Call/No Show" unexcused absence.

Excused Absence
An excused absence occurs when an employee uses paid time off (PTO) that was previously scheduled and approved by the employee's manager.

Unexcused Absence
An unexcused absence occurs when an employee is absent from work and has not notified their manager before their scheduled shift begins.

Late Arrival
All employees are expected to arrive at work on time at the start of their shift schedule. If an employee is late, they must notify their supervisor three hours prior to the start of their shift. There will be a 10-minute grace period before an employee is considered late.

Early Departure
All employees are expected to work the entire duration of their shift. If an employee cannot work the entire duration of their shift, they must notify their supervisor as soon as possible.

Disciplinary Action
Violations of this Attendance Policy will result in varying levels of disciplinary action based on the number of offenses. The progression of disciplinary action will be as follows:

Employee Acknowledgement
I acknowledge that I have read and understand the [Company Name] Attendance Policy. By signing this document, I confirm my knowledge, acceptance, and agreement to comply with the Attendance Policy.